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uniFLOW

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★★★★☆ 4.0 552 reviews |by NT-ware Systemprogrammierungs-GmbH
Last updated 2026-08-29
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★★★★☆ 4.0 552 reviews
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What is uniFLOW?

UNIFLOW ONLINE. Discover cloud print & scan management. Simplify administration, strengthen security, and enable secure printing and scanning from anywhere.

What is uniFLOW Online? uniFLOW Online – Basic Printing fügt weitere Druckfunktionen hinzu, wie z.B. das mobile Drucken und den Gastdruck. Die Zufriedenheit der Anwender ist wesentlich höher, da Druckaufträge an jedem Gerät, das an uniFLOW Online angeschlossen ist, abgeholt werden können.

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uniFLOW pros and cons

▲ Pros
+Centralized, secure print release across an entire device fleet
+One universal driver works across Canon, HP, Lexmark, Sharp and Xerox hardware
+Strong cost tracking, budgeting and per-department/user allocation
+Modular — buy only Essentials, Print & Scan, or Image Processing as needed
+Deep mobile and cloud-storage printing (Box, Dropbox, OneDrive, SharePoint, Teams)
+Reduces unnecessary printing and paper waste with policy enforcement
+99%+ uptime on the Azure-hosted Online version
+Long track record and tight native integration with Canon's own MFP line
▼ Cons
−No public pricing — every quote requires a sales/reseller conversation
−Cloud version routes print jobs off-network, a blocker for data-sovereignty-sensitive orgs
−Setup and Active Directory/M365 integration can take days and often needs a Canon specialist
−Background client process runs on every Windows endpoint even when idle
−Support quality varies because it's delivered through regional Canon partners, not NT-ware directly
−No free trial or free plan
−Best-in-class experience is Canon-hardware-centric; non-Canon fleets get a thinner feature set

Who uniFLOW is for

Pick the closest match - the verdict changes a lot by team shape.

uniFLOW for IT Manager at a Canon-hardware office
Needs centralized secure print release and cost tracking across an existing multi-vendor MFP fleet
Best for
✓Canon-heavy fleets
✓cost-center reporting
✓secure print release
Not for
✕Orgs wanting instant self-serve pricing
✕Non-Canon-only fleets on a tight budget
Plan we’d pick: Cloud Print & Scan
uniFLOW for School or education IT admin
Wants to control print costs and enforce release policies for students and staff, but may have data-residency concerns
Best for
✓Budget/cost control
✓policy enforcement
✓multi-vendor support
Not for
✕EU orgs strict on data sovereignty using the cloud version
✕anyone needing a free trial first
Plan we’d pick: uniFLOW on-premises or Cloud Essentials
uniFLOW for Enterprise print/document operations team
Needs enterprise-grade device management, scan-to-cloud workflows and OCR/indexing at scale
Best for
✓Large device fleets
✓advanced scan processing
✓Power BI reporting
Not for
✕Small teams wanting a quick, cheap self-serve setup
Plan we’d pick: Cloud Print & Scan plus Cloud Image Processing

Industry fit

Office / Corporate
Strong fit
Education (K-12 / Higher Ed)
Conditional
Government / Public Sector
Strong fit
Healthcare
Conditional
Legal
Strong fit

uniFLOW key features

1
Secure Print Release
Jobs are held in a personal secure queue and only released after the user authenticates at the device via PIN, card login, or mobile app — nothing sits exposed in the output tray.
2
My Print Anywhere
Send a job once and release it at any enabled device on the network, regardless of which physical printer it was sent to.
3
Universal Output Queue
Direct printing to a shared queue without requiring the cloud round-trip, for orgs on the on-prem/hybrid deployment.
4
Mobile & Guest Printing
Native iOS/Android app, email printing, and web upload, including guest printing for visitors without a user account.
5
Print from Cloud Storage
Native support for Box, Dropbox, Evernote, Google Drive, OneDrive/OneDrive for Business, SharePoint Online and Microsoft Teams.
6
Advanced Scan Processing
Barcode recognition, cloud OCR to searchable PDF, automatic document splitting, despeckle/deskew/border removal, and receipt/business-card scanning (Cloud Image Processing tier).
7
Scan Distribution
Route scans to Box, Dropbox, Email, Evernote, Exchange Online, Google Drive, OneDrive, SharePoint, Teams, Therefore Online, iManage Cloud, NetDocuments or SAP Concur.
8
Cost Centers & Budgeting
Allocate print, copy, scan and fax costs to users, departments or devices, with configurable price profiles per printer.
9
Device Management & Monitoring
Remote device access, automatic firmware/MEAP updates, and real-time status, error and meter-reading notifications across the fleet.
10
Multi-Vendor Device Support
Native on Canon imageRUNNER/imageCLASS/i-SENSYS lines; Lexmark, Sharp and HP supported via an Embedded Applet; any brand via the uniFLOW Release Station.
11
Universal Print (Microsoft) Support
Combine uniFLOW Online with Microsoft Universal Print for hybrid cloud-print environments.
12
Windows Protected Print Support
Compatible with Microsoft's newer Protected Print Mode as it rolls out across the print stack.
13
Reporting & Analytics
Usage tracking, environmental-impact metrics (paper/energy/carbon), and data export/integration into Microsoft Power BI.

uniFLOW pricing

Starting at Custom pricing. Plans sourced from the vendor.

Cloud Essentials
Contact vendordevice/mo (quoted)
✓Centralized print & scan management
✓My Print Anywhere
✓Mobile printing app
✓Email printing
✓Web upload
✓Print from Box/Dropbox/OneDrive/SharePoint/Teams
✓Basic accounting & reporting
Get a quote
Most popular
Cloud Print & Scan
Contact vendordevice/mo (quoted)
✓Everything in Essentials
✓Direct Secure Print
✓Universal Output Queue
✓Universal Print (Microsoft) support
✓Print delegation
✓Cost centers & budget support
✓Device status & remote device access
✓Lexmark/Sharp/HP device support
Get a quote
Cloud Image Processing
Contact vendordevice/mo (quoted, add-on)
✓Advanced scan destinations
✓Barcode recognition
✓Cloud OCR (searchable PDF)
✓Document splitting rules
✓Auto filing/indexing
✓Scan to iManage, NetDocuments, SAP Concur, local network folder
Get a quote

Is uniFLOW right for you?

3 questions. No email required.

1. What matters most to you in a print management platform?
2. How is your print fleet mostly made up?
3. Do you need advanced scan workflows like OCR or auto-filing?
Answer all 3 to see a recommendation.

uniFLOW integrations

Microsoft OneDrive / OneDrive for Business
Microsoft SharePoint Online
Microsoft Teams
M
Microsoft Universal Print
Microsoft Power BI
Google Drive
Box
Dropbox
Evernote
Exchange Online
T
Therefore Online
I
iManage Cloud
NetDocuments
S
SAP Concur
Okta (SSO/identity)
C
Canon imageRUNNER ADVANCE / imageFORCE / i-SENSYS / imageCLASS
Lexmark, Sharp, HP devices (via Embedded Applet)

uniFLOW security, data & the fine print

From the vendor’s trust centre, confirmed by our team.

Security & compliance
Hosting infrastructureBuilt on Microsoft Azure's high-availability architecture
ReliabilityVendor states multi-layered security across Azure data centers
ComplianceVendor states "solid processes and procedures" — specific certifications not published; request documentation directly for SOC/ISO claims
Data residencyVendor states customers can choose data location; verify region availability at quote stage
Privacy policy, in plain words
What happens to your data
•Print jobs for uniFLOW Online are routed through Microsoft Azure, not kept purely on your local network
•The on-premises uniFLOW version can keep all print job data on your own server instead
•Vendor says customers can choose data location, but confirm regional availability at quote time
•No specific SOC 2/ISO certifications are published on the public Trust Center — ask your Canon rep for documentation
Read the full policy ↗
Support & response times
Canon reseller / regional partnerAll plans Varies by region
NT-ware Trust Center & documentationAll plans Self-service
API & developer access
Microsoft Universal PrintSupported for hybrid cloud-print environments
Embedded AppletUsed to add Lexmark, Sharp and HP device support to the platform

uniFLOW reviews

4.0
★★★★☆
552 reviews
5 ★ 0
4 ★ 0
3 ★ 0
2 ★ 0
1 ★ 0
Review sentiment
67% Positive 13% Neutral 20% Negative
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What the internet says about uniFLOW

Public discussion sampled and hand-checked by our editors - not vendor testimonials.

G2 (as "Canon uniFLOW")
45 reviews, Mid-Market is the largest segment (47.6%)
65% positive15% neutral20% negative
Capterra (main + comparison listings)
~15 reviews across multiple aggregation snapshots
60% positive15% neutral25% negative

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uniFLOW FAQ

Is uniFLOW Online the same product as uniFLOW?+

No. uniFLOW is the on-premises/hybrid server product; uniFLOW Online is the Azure-hosted SaaS version sold as device-based subscriptions. Both come from the same vendor, NT-ware (a Canon company), and cover similar ground.

How much does uniFLOW cost?+

NT-ware does not publish pricing. uniFLOW Online is quoted per device through Canon and its reseller network based on device count, subscription tier, and region — you'll need to request a quote.

Does uniFLOW offer a free trial?+

No public free trial or free plan is listed on Capterra or the vendor site; evaluations are typically arranged through a Canon partner.

Which printer brands does uniFLOW support?+

Canon devices are natively supported; Lexmark, Sharp and HP are supported via an Embedded Applet, and other brands can be integrated through the uniFLOW Release Station.

Does uniFLOW work without an internet connection?+

uniFLOW Online requires an internet connection since it's cloud-hosted. The on-premises uniFLOW version can run fully on a local network without cloud dependency.

Who is uniFLOW built for?+

Organizations of any size with meaningful print volume — offices, schools, local government and enterprises — especially those already using or planning to standardize on Canon MFP hardware.

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