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Papercut

Most Reviewed
★★★★★ 4.5 No reviews yet |by PaperCut Software International Pty Ltd
Last updated 2026-08-29
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Tested & written by
★★★★★ 4.5 No reviews yet
Starting price
From ~US$435 one-time (NG, 25-user band)
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What is Papercut?

Print management that just works. Simplify printing with PaperCut. Our software makes printing easy, secure, and waste-free, helping your organization reduce costs and enhance sustainability.

Powerful print management for printers and MFDs PaperCut MF is a powerful print management solution for multi-function devices.

No print servers? No problem. PaperCut Hive is a cloud-native, serverless print management solution for the modern workplace.

DIY print management for everyone Manage your print environment with PaperCut NG. Discover why thousands of businesses use our software for simple, secure, and sustainable print tracking.

Cloud print management for Small & Medium Businesses Simple cloud printing for small businesses. Discover PaperCut Pocket and see how to get secure print release and tracking with no server required.

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Papercut pros and cons

▲ Pros
+Deepest reporting and chargeback toolset in the category, with 30+ report types
+Works with essentially any printer brand and integrates natively with most MFD panels
+Mobility Print and Print Deploy solve driver distribution, the most common print helpdesk ticket
+Perpetual on-prem licensing available
+a real advantage for organisations that cannot budget subscriptions
▼ Cons
−Cloud edition (Hive) still lags the on-prem MF product on features
−Priced and supported through resellers, so cost and service quality vary by partner
−Mobile print, web print and some scan workflows are separately licensed modules
−Annual maintenance of up to ~20% of licence value is easy to miss in year-one budgeting

Who Papercut is for

Pick the closest match - the verdict changes a lot by team shape.

Papercut for IT Manager, mid-size org
Needs badge release and departmental cost reporting on a mixed fleet
Best for
✓Mixed-brand fleets
✓Chargeback reporting
✓On-prem control
Not for
✕Fully serverless goals
✕Tiny teams
Plan we’d pick: PaperCut MF
Papercut for K-12 / Higher Ed IT
Needs student quotas, payment top-ups and library print stations
Best for
✓Quota enforcement
✓Payment portals
✓Education pricing
Not for
✕Cloud-only mandates
Plan we’d pick: PaperCut MF
Papercut for Small business owner
Wants basic tracking without a server project
Best for
✓Simple setup
✓Low entry cost
Not for
✕Complex MFD panels
✕Advanced scanning
Plan we’d pick: PaperCut Pocket / NG

Industry fit

Education
Strong fit
Quotas, payment top-ups and education pricing make this the category default in schools and universities
Legal
Strong fit
Matter-based chargeback and client billing are first-class features
Healthcare
Conditional
Strong on device security; check EMR output workflows against OM Plus-class tools
Government
Strong fit
Perpetual licensing and on-prem deployment suit procurement rules
Manufacturing
Conditional
Office printing well covered; label and thermal printing is not this product's job

Papercut key features

1
Secure Print Release
Hold jobs until the user authenticates at the device with a badge, PIN or the mobile app
2
Print Tracking & Chargeback
Attribute every page to a user, department, client or project for cost recovery
3
Mobility Print
Driverless printing from BYO iOS, Android, Chromebook, Windows and Mac devices
4
Print Deploy
Push the correct driver and queue to the correct user at the correct site automatically
5
Quota & Policy Enforcement
Set page budgets, force duplex and restrict colour by user or group
6
Environmental Reporting
Page counts converted into tree, CO2 and energy equivalents for sustainability reporting
7
Integrated Scanning
Scan-to-email, cloud storage and OCR workflows from the MFD panel

Papercut pricing

Starting at From ~US$435 one-time (NG, 25-user band). Plans sourced from the vendor.

PaperCut NG (entry band)
$435one-time, up to 25 users
✓Print tracking
✓Quotas
✓Reporting
✓Mobility Print
Get a quote
Most popular
PaperCut MF
Quoteper device, perpetual
✓Everything in NG
✓MFD embedded panel
✓Badge release
✓Integrated scanning
Get a quote
PaperCut Hive
Quoteper user, per month
✓Serverless cloud
✓Secure release
✓Cloud reporting
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Papercut integrations

K
Konica Minolta
Ricoh
Xerox
H
HP
Canon
Sharp
Toshiba
Lexmark
Kyocera
Brother
Microsoft Entra ID (Azure AD)
Google Workspace
Microsoft 365
PayPal / payment gateways

Papercut security, data & the fine print

From the vendor’s trust centre, confirmed by our team.

Security & compliance
ISO 27001ISO 27001 compliant PaperCut has established and implemented comprehensive security practices and controls to manage and protect your data.
GDPRYour data protected Safeguard confidential information throughout its lifecycle with built-in compliance (GDPR, CCPA, DSGVO).
HIPAAImproved security PaperCut uses leading security features to comply with major regulatory bodies like HIPAA.
CCPAYour data protected Safeguard confidential information throughout its lifecycle with built-in compliance (GDPR, CCPA, DSGVO).

Papercut reviews

4.5
★★★★★
No reviews yet
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3 ★ 0
2 ★ 0
1 ★ 0
Review sentiment
88% Positive 8% Neutral 4% Negative
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Papercut FAQ

Is PaperCut free?+

No. PaperCut offers a free trial, and a free tier for very small deployments via PaperCut Pocket, but PaperCut NG and MF are paid products licensed per user band or per device.

How much does PaperCut cost per user?+

PaperCut NG starts around US$435 for a 25-user band, roughly $17 per user, not $435 per user as some directories state. MF is licensed per device and quoted by a reseller.

What is the difference between PaperCut NG and MF?+

NG is software-only print management on your servers. MF adds embedded software on the MFD panel, badge release at the device, and copy/scan/fax tracking.

Does PaperCut work without a print server?+

PaperCut Hive is the serverless cloud edition. NG and MF are designed to run on print servers, although Print Deploy reduces the server footprint.

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