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Papercut

Simplify printing with PaperCut. Our software makes printing easy, secure, and waste-free, helping your organization reduce costs and enhance sustainability.

Most Reviewed Paid web
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Starting from From ~US$435 one-time (NG, 25-user band)

Print management that just works. Simplify printing with PaperCut. Our software makes printing easy, secure, and waste-free, helping your organization reduce costs and enhance sustainability.

Powerful print management for printers and MFDs PaperCut MF is a powerful print management solution for multi-function devices.

No print servers? No problem. PaperCut Hive is a cloud-native, serverless print management solution for the modern workplace.

DIY print management for everyone Manage your print environment with PaperCut NG. Discover why thousands of businesses use our software for simple, secure, and sustainable print tracking.

Cloud print management for Small & Medium Businesses Simple cloud printing for small businesses. Discover PaperCut Pocket and see how to get secure print release and tracking with no server required.

Pros

  • Deepest reporting and chargeback toolset in the category, with 30+ report types
  • Works with essentially any printer brand and integrates natively with most MFD panels
  • Mobility Print and Print Deploy solve driver distribution, the most common print helpdesk ticket
  • Perpetual on-prem licensing available
  • a real advantage for organisations that cannot budget subscriptions

Cons

  • Cloud edition (Hive) still lags the on-prem MF product on features
  • Priced and supported through resellers, so cost and service quality vary by partner
  • Mobile print, web print and some scan workflows are separately licensed modules
  • Annual maintenance of up to ~20% of licence value is easy to miss in year-one budgeting

Key features

Secure Print Release

Hold jobs until the user authenticates at the device with a badge, PIN or the mobile app

Print Tracking & Chargeback

Attribute every page to a user, department, client or project for cost recovery

Mobility Print

Driverless printing from BYO iOS, Android, Chromebook, Windows and Mac devices

Print Deploy

Push the correct driver and queue to the correct user at the correct site automatically

Quota & Policy Enforcement

Set page budgets, force duplex and restrict colour by user or group

Environmental Reporting

Page counts converted into tree, CO2 and energy equivalents for sustainability reporting

Integrated Scanning

Scan-to-email, cloud storage and OCR workflows from the MFD panel

Integrations

Konica MinoltaRicohXeroxHPCanonSharpToshibaLexmarkKyoceraBrotherMicrosoft Entra ID (Azure AD)Google WorkspaceMicrosoft 365PayPal / payment gateways

FAQs

Is PaperCut free?

No. PaperCut offers a free trial, and a free tier for very small deployments via PaperCut Pocket, but PaperCut NG and MF are paid products licensed per user band or per device.

How much does PaperCut cost per user?

PaperCut NG starts around US$435 for a 25-user band, roughly $17 per user, not $435 per user as some directories state. MF is licensed per device and quoted by a reseller.

What is the difference between PaperCut NG and MF?

NG is software-only print management on your servers. MF adds embedded software on the MFD panel, badge release at the device, and copy/scan/fax tracking.

Does PaperCut work without a print server?

PaperCut Hive is the serverless cloud edition. NG and MF are designed to run on print servers, although Print Deploy reduces the server footprint.

What users say

Highly rated for print tracking and secure release at scale

Who it's for

IT Manager, mid-size org

Needs badge release and departmental cost reporting on a mixed fleet

  • Mixed-brand fleets
  • Chargeback reporting
  • On-prem control
  • Fully serverless goals
  • Tiny teams
Our pick: PaperCut MF
K-12 / Higher Ed IT

Needs student quotas, payment top-ups and library print stations

  • Quota enforcement
  • Payment portals
  • Education pricing
  • Cloud-only mandates
Our pick: PaperCut MF
Small business owner

Wants basic tracking without a server project

  • Simple setup
  • Low entry cost
  • Complex MFD panels
  • Advanced scanning
Our pick: PaperCut Pocket / NG

Industry fit

EducationStrong fit95Quotas, payment top-ups and education pricing make this the category default in schools and universities
LegalStrong fit92Matter-based chargeback and client billing are first-class features
HealthcareConditional78Strong on device security; check EMR output workflows against OM Plus-class tools
GovernmentStrong fit88Perpetual licensing and on-prem deployment suit procurement rules
ManufacturingConditional70Office printing well covered; label and thermal printing is not this product's job